1.____ Enter and post all
orders/invoices, cash receipts and credit memos.
2.____ Calculate finance charges for the period.
3.____ Print statements for the month.
4.____ Print the Customer Analysis, AR Analysis, Sales Analysis,
Sales History, Customer Sales, Customer Activity, and Commissions
Reports.
5.____ Print the Sales Tax Report. Print this report for both
sales and purchases if you are using Accounts Payable or Purchase
Order.
6.____ (OPTIONAL) Print or save any additional reports.
7.____ Backup data files.
8.____ Year-end is a single user function, make sure that no one
is using AR/SO.
9.____ Use the Clear Sales Tax function to clear taxable and
non-taxable sales from the Tax Locations. (This function has been
moved to the Application Setup menu in Resource Manager).
10.___Year-end maintenance is used to accomplish these functions:
 | accumulate balance totals for balance forward customers |
| adjust the Customer file to match the Open Invoice file for
open invoice customers if these files do not match |
| advance the figures in the aging periods in the Customer
file |
| resequence the transaction file |
| move year-to-date history information to the last-year
column |
| clear period-to-date, quarter-to-date and year-to-date
history |
| update the credit status field in the Customer file |
| update the aging balances in the Summary History file |
| clear month-to-date and year-to-date sales amounts in the
Sales Rep file |
| clear month-to-date, quarter-to-date and year-to-date
receipt amounts from the Payment Methods file |
| post finance charges to General ledger |
| clear YTD finance charges if selected (should be done at end
of calendar year) |
| clear customer high balances if selected |
| increment the fiscal year in the ARPDxxx table by 1 and
change the period to 1 |
NOTE: This function can and should be done more then
once a year.
13.___ (OPTIONAL)To delete inactive customers use File
Maintenance, Customers function, select the customer ID and use the
delete command. If you delete customers, we highly recommend that
you rebuild the ARCUxxx file. To rebuild, select Resource Manager,
Data File Maintenance, File Rebuild.
