|
PURCHASE ORDER
It's important to keep a watchful eye on the goods and services
your company receives. OPEN SYSTEMS® Accounting Software (OSAS)
Purchase Order application gives you the power to take complete
control of purchase order processing, from the moment you decide
to buy through the time the purchase is fully received and
invoiced. When you add Purchase Order to Accounts Payable, you
can specify and confirm every aspect of orders you place with
your vendors - every step of the way.
Maintain control, increase
flexibility and accuracy, and save time
You detect shortages and incorrect invoices so that you only
pay for the items you've received, and you pay for those items
only once. You can specify, confirm, and track every detail of
an order you place with a vendor. You can indicate how you would
like your goods shipped. You can confirm when, how many, and how
much. And most importantly, you can track your original order
until it's completed.
You'll be able to return goods to vendors and change existing
purchase orders. You can also enter multiple receipts of goods
and invoices for each line item until the order is filled. With
horizontal line entry, a single keystroke lets you revisit
header fields and transaction totals. You can add, change,
delete, and view line items.
|
OSAS Purchase Order Offers Choices
and Flexibility With These Key Features:
 |
Enter goods received into inventory immediately with the
Receive Goods feature. This allows you to sell the goods
right away, even before you're invoiced for them. |
|
You'll have easy online access to vendor information and
comments as well as inventory item quantities, costs,
and prices through information windows. |
|
Make requisitions to Purchase Order from Inventory,
Sales Order, and Accounts Receivable invoicing for
non-stock, out-of-stock, or drop ship requirements. The
purchaser can then use these requisitions to create open
orders. |
|
You'll be able to allow a different ship-to date for
each line item for each order. This allows you to
specify when you want to receive each individual item.
Define a single blanket order, scheduling shipments over
a period of time. |
|
When General Ledger is interfaced, you can post accrual
entries for items that have been received but not
invoiced. |
|
You'll have the ability to print purchase orders either
on blank paper, which saves you the cost of pre-printed
forms; or on pre-printed forms for a more formal look.
|
|
You'll get fast, easy online access to invoice and
receipt-of-goods information with information windows.
|
|
Save time with quick-entry and defaults on headers,
making transaction entry easy and efficient.You decide
which fields are important. |
|
You'll be able to define, edit, and list ship-to
addresses to be used in each order. |
|
View the total for an entire order, or view separate
totals for each invoice applied against an order.
Separate terms, payment, and discounts are kept for each
invoice. |
|
Automatically generate requisitions in Purchase Order
based on reorder information from Inventory. The
purchaser can then use the requisitions to generate open
orders. |
|
Track when shipments are due with the Scheduled Delivery
Report. Plan for future shipments or expedite past-due
orders. |
|
Calculate required sales tax on each order. Up to five
tax locations may be used, with tax on freight,
miscellaneous, and tax on tax. |
|
Estimate taxes accurately by utilizing a tax class
associated with each line item. Totals will have a tax
class for freight, miscellaneous, and sales tax
adjustment. |
|
Easily check on the status of a vendor's PO. You can
query about the daily transaction file for purchase
orders. Search by vendor ID, purchase order number,
receipt number, invoice number, or status. Drill-downs
to line items, serial numbers, and lot numbers are
included. |
| | | | | | | | | | | | | | |
Purchase Order Reports:
|
|
Open Order Report |
|
Receipt and Invoice Report |
|
Purchases Journal |
|
Returns Journal |
|
Scheduled Delivery Report |
|
Receipts and Invoices Report |
|
Accrual Verification Report |
|
Goods Not |
| | | | | | | |
|
| Printer Friendly Version |
Adobe® Acrobat® Reader is free software that lets you view and print
Adobe Portable Document Format (PDF) files. |
|
 |
